{"id":6206,"date":"2019-07-03T16:14:31","date_gmt":"2019-07-03T15:14:31","guid":{"rendered":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/?p=6206"},"modified":"2024-01-30T10:14:08","modified_gmt":"2024-01-30T10:14:08","slug":"what-is-a-single-alternative-inspection-location-sail-address","status":"publish","type":"post","link":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/what-is-a-single-alternative-inspection-location-sail-address\/","title":{"rendered":"What is a Single Alternative Inspection Location (SAIL) address?"},"content":{"rendered":"
A SAIL address is the abbreviation for Single Alternative Inspection Location, which is a type of address that UK companies and LLPs may use to store their company registers and make them available for public inspection, rather than keeping them at their registered office address.<\/p>\n A Central London registered office for your company<\/span><\/a>\n \n There are a number of reasons why a company would use a SAIL address for the storage, maintenance, and public inspection of statutory registers. It may be a practical, convenient, or preferable solution if:<\/p>\n Under the Companies Act 2006<\/a>, companies have a legal duty to keep a number of statutory records, or \u2018registers\u2019. The following registers (where applicable) should be stored, kept up to date, and made available for public inspection at a company\u2019s registered office or SAIL address:<\/p>\n In addition to the statutory company registers, there are many other records that a company may need or choose to keep. These include:<\/p>\n Whilst these records are incredibly important, they do not have to be made available for public inspection.<\/p>\n Limited companies have a legal duty to make their statutory registers available for public inspection at either the registered office or SAIL address, or they can elect to keep information on company registers at Companies House<\/a>. These records should then be made available every working day between 9am and 5pm.<\/p>\n Should anyone then wish to inspect a company\u2019s statutory records, a written request must be made to the company. This must state the preferred date and also the time that they wish to visit the registered office or SAIL address.<\/p>\n What is a registered office and why do I need one?<\/span><\/a>\n \n When an inspection of the register is requested, a company has just 5 days to make a decision on whether to comply with the request or not. During any inspection of statutory registers, the company must make them available for a period of at least two hours.<\/p>\n Companies can also keep their statutory company registers and non-statutory records in hard copy or digital format at the registered office or SAIL address.<\/p>\n The majority of companies tend to keep statutory registers in hard copy, either in a loose-leaf binder or bound book. However, for extra security – in case of fire, flooding, theft, or misplacement – it is always recommended to keep registers and important company records in digital format as well.<\/p>\n The maintenance of company registers is also a legal requirement under the Companies Act 2006. Therefore, it is a fineable offence if statutory records are not created, kept up to date, and made available for inspection at the registered office, SAIL address, or at Companies House.<\/p>\n The difference between a business address and a shipping address<\/span><\/a>\n \n A company may be fined up to \u00a35,000 if it fails to adhere to the statutory requirements regarding company registers. Directors can also be fined, disqualified, and\/or prosecuted if they are found to be in breach of their statutory duties by neglecting to maintain company registers.<\/p>\n In order to use a SAIL address and relocate statutory company registers to a new location, a majority of the directors must approve the proposal. It is a straightforward matter that also requires a resolution of the directors to be passed. This type of resolution is used for routine changes.<\/p>\n To pass a resolution, the directors can cast their votes with a show of hands at a board meeting. If the majority of directors are in favour of the proposal, a SAIL address may be used.<\/p>\n One of the directors, or the company secretary, must notify Companies House about the new address and relocation of statutory registers. A copy of the resolution should also be kept by the company in its register.<\/p>\n When a company decides to use a SAIL address, it is essential that Companies House is notified immediately. This information will be added to the public register. To tell Companies House about a SAIL address, form AD02: File a Single Alternative Inspection Location<\/a> should then be submitted online or by post. To complete this form, the following information is required:<\/p>\n Additionally, Companies House must be told what records have moved from the registered office to the SAIL address. Companies House form AD03<\/a> should be used. This form must also state the company name, registration number, and which records are being kept at the SAIL address.<\/p>\n If a company also wishes to move its statutory registers from a SAIL address back to the registered office, form AD04<\/a> should be filed at Companies House. The form must state the company name, registration number, and the records that are being returned to the registered office.<\/p>\n"},"excerpt":{"rendered":" A SAIL address is the abbreviation for Single Alternative Inspection Location, which is a type of address that UK companies and LLPs may use to store their company registers and make them available for public inspection, rather than keeping them at their registered office address. Why would my company use a SAIL address? There are…<\/p>\n","protected":false},"author":10,"featured_media":6592,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false},"categories":[1230],"tags":[],"class_list":["post-6206","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-company-addresses","category-1230","description-off"],"acf":[],"yoast_head":"\nWhy would my company use a SAIL address?<\/h3>\n
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What company registers are stored at a SAIL address?<\/h3>\n
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Non-statutory company registers<\/h4>\n
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SAIL address requirements<\/h3>\n
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Public inspection of statutory company registers<\/h3>\n
How to store company registers and records<\/h3>\n
Failure to keep statutory company registers<\/h3>\n
Passing a resolution to use a SAIL address<\/h3>\n
Tell Companies House about a SAIL address<\/h3>\n
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What is a registered office and why do I need one?<\/a><\/blockquote>