{"id":11923,"date":"2024-03-18T13:08:17","date_gmt":"2024-03-18T13:08:17","guid":{"rendered":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/?p=11923"},"modified":"2024-05-01T00:12:06","modified_gmt":"2024-04-30T23:12:06","slug":"protect-privacy-when-setting-up-limited-company","status":"publish","type":"post","link":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/protect-privacy-when-setting-up-limited-company\/","title":{"rendered":"How to protect your privacy when setting up a limited company"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A private company limited by shares boasts several benefits to business owners who choose to use the structure. Limited liability, tax efficiency, and prestige are all regularly cited as the major advantages. However, when it comes to the drawbacks, one of the most commonly mentioned issues is the amount of private information that is published once a company has been set up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this in mind, in this article we demonstrate how you can protect your privacy when setting up a limited company.\u00a0<\/span><\/p>\n<h3>Never use your residential address as a public-facing address<\/h3>\n<p><span style=\"font-weight: 400;\">As soon as a company has been set up, certain information is immediately placed on the <\/span><a href=\"https:\/\/find-and-update.company-information.service.gov.uk\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Companies House public register<\/span><\/a><span style=\"font-weight: 400;\">, which is free to access for any interested party.\u00a0<\/span><\/p>\n<p>                                                    <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/information-to-set-up-limited-company\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">What information do I need to set up a limited company?<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/registered-office-service-address-and-business-address-whats-the-difference\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">Registered office, service address, and business address \u2013 what\u2019s the difference?<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/what-is-a-single-alternative-inspection-location-sail-address\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">What is a Single Alternative Inspection Location (SAIL) address?<\/span><\/a>\n                    <\/p>\n<p><span style=\"font-weight: 400;\">This is mainly unavoidable. However, it is possible to shield your private address from the public register, a significant step in protecting your privacy, and safeguarding yourself from uninvited visitors and ID fraud.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When setting up your company, you can do this by <\/span><i><span style=\"font-weight: 400;\">not <\/span><\/i><span style=\"font-weight: 400;\">using your residential address as the:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Registered office address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Director\u2019s correspondence address (also known as a service address)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Person with significant control\u2019s (PSC) correspondence address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Secretary\u2019s correspondence address (if you choose to appoint a secretary)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Subscriber&#8217;s (initial shareholder&#8217;s) address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SAIL address (if you use one)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">All of these addresses are placed on the public register. However, Companies House allows the use of a non-residential location for each of them.\u00a0<\/span><\/p>\n            <div class=\"revolut_shortcode\">\n                <a href=\"https:\/\/revolutbusiness.ngih.net\/daV2kQ\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/revolut_mobile.png\"\n                        alt=\"Revolut Business & Affiliates.\"\n                        class=\"revolut_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/revolut_desktop.png\"\n                        alt=\"Revolut Business & Affiliates.\"\n                        class=\"revolut_shortcode-desktop\">\n                <\/a>\n            <\/div>\n            \n<p><span style=\"font-weight: 400;\">Whilst you must provide a residential address when appointing a director or PSC (whether this is at the same time as setting up the company or after), this information is not made publicly available, unless it is also being used as the correspondence address (or as the registered office address).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All you need to do is provide the genuine residential address when it\u2019s requested, but use an alternative address that you have permission to use as the correspondence address. This practice is permitted by Companies House.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When naming shareholders, you only need to provide an \u2018address\u2019, with no mention of a residential or correspondence address. So again, you just need to ensure that you provide a non-residential address.<\/span><\/p>\n<h3>Use our address services when setting up your company<\/h3>\n<p><span style=\"font-weight: 400;\">If you haven\u2019t set up your company yet, we can help register your company and protect your residential address from the public register.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We offer several company formation packages that include our Registered Office Address Service and Service Address. This means you can use our Covent Garden, London address as your company\u2019s registered office and as a correspondence address for one director, PSC, or secretary in your company.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As well as shielding your residential address from the public register, this also boosts your business profile, as you\u2019re placing its public-facing addresses in one of the most prestigious locations in the world.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">See the below links for more information:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/privacy-package\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Privacy Package, \u00a367.99 +VAT<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/privacy-plus-package\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Privacy Plus Package, \u00a379.99 +VAT<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/fully-inclusive-package\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Fully Inclusive Package, \u00a3129.99 +VAT<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/formation-packages\/non-residents\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Non-Residents Package, \u00a3159.99 +VAT<\/span><\/a><\/li>\n<\/ul>\n<h3>What do Companies House do with residential address information?<\/h3>\n<p><span style=\"font-weight: 400;\">As mentioned, Companies House always request residential address information when you name a director and PSC. This isn\u2019t published, unless you also provide the residential address as the registered office address or correspondence address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, Companies House will pass residential information on to the police and other public authorities when necessary. For example, if they suspect that your business is engaged in illegal activity.\u00a0<\/span><\/p>\n            <div class=\"names_shortcode\">\n                <a href=\"https:\/\/acn.ionos.co.uk\/aff_c?offer_id=3&amp;aff_id=8964&amp;url_id=309\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/242634_Domains_Banner-Cooperation_QCF_325x340_UK.png\"\n                        alt=\"FREE .co.uk Domain Name.\"\n                        class=\"names_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/242634_Domains_Banner-Cooperation_QCF_980x150_UK.png\"\n                        alt=\"FREE .co.uk Domain Name.\"\n                        class=\"names_shortcode-desktop\">\n                <\/a>\n            <\/div>\n        \n<p><span style=\"font-weight: 400;\">The residential address will also be provided to credit reference agencies. If the work you do puts you at potential risk, it is possible to request that your home address is not passed on to these agencies. If this applies to you, we recommend <\/span><a href=\"https:\/\/www.gov.uk\/contact-companies-house\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">contacting Companies House<\/span><\/a><span style=\"font-weight: 400;\"> before providing your address.<\/span><\/p>\n<h3>What information becomes publicly available when you set up a company<\/h3>\n<p><span style=\"font-weight: 400;\">Below is the information that anyone can access for a private company limited by shares using the <\/span><a href=\"https:\/\/find-and-update.company-information.service.gov.uk\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Companies House search the register tool<\/span><\/a><span style=\"font-weight: 400;\">. None of the below information can currently be withheld from the public register:<\/span><\/p>\n<h4>Company information<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Registered office address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company status (for example, \u2018active\u2019)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company type (for example, \u2018Private limited company\u2019)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorporation date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Annual accounts; next made up to date, next due date, last made up to date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Confirmation statement; next statement date, next statement due, last statement date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nature of business (the SIC codes that have been selected)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Any previous names that the company has had<\/span><\/li>\n<\/ul>\n<h4>Director information<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Correspondence address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of birth (month and year, not day)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date appointed\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nationality<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Country of residence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Occupation<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If a corporate director has been appointed, you will be able to see the company name, company number, company status, correspondence address, date appointed, and company type.<\/span><\/p>\n<h4>PSC information<b><\/b><\/h4>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Full name<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Correspondence address<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Notified on date (when Companies House were informed about the PSC)<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Date of birth (month and year, not day)<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Nationality<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Country of residence<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Nature of control (for example, \u2018Ownership of shares &#8211; 75% or more\u2019)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If a corporate PSC has been named, you will be able to see the company name, company number, correspondence address, notified on date, legal form, place registered (for example, \u2018Companies House\u2019), incorporated in location (for example, \u2018Scotland\u2019), and nature of control.<\/span><\/p>\n<h4>Secretary information (if one has been appointed)<b><\/b><\/h4>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Full name<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Correspondence address<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Date appointed<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The information remains the same if the company has a corporate secretary.<\/span><\/p>\n<h4>Shareholder information<b><\/b><\/h4>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Full name<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Address<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Class of shares held<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Number of shares held<\/span><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Shares; Class, number, currency, nominal value, paid\/unpaid<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The information remains the same if the company has a corporate shareholder.<\/span><\/p>\n<h4>Other information<\/h4>\n<p><span style=\"font-weight: 400;\">As and when a company files its confirmation statement and annual accounts, these documents are also made publicly available, through the \u2018Filing history\u2019 tab on the Companies House search. Depending on the type of accounts that are filed, this can mean that some of the company\u2019s financial information is disclosed.<\/span><\/p>\n            <div class=\"hubspot_shortcode\">\n                <a href=\"https:\/\/hubspot.sjv.io\/OrKdGZ\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/hubspot_mobile.png\"\n                        alt=\"Get Started With HubSpot's Free Tools.\"\n                        class=\"hubspot_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/hubspot_desktop.png\"\n                        alt=\"Get Started With HubSpot's Free Tools.\"\n                        class=\"hubspot_shortcode-desktop\">\n                <\/a>\n            <\/div>\n        \n<p><span style=\"font-weight: 400;\">For example, if it files \u2018Total exemption full accounts\u2019, anyone can view the company\u2019s balance sheets, which would be made up of financial information about assets, creditors, capital and reserves.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, when the company makes any changes, such as updating the registered office address or changing the correspondence address of a director, the documents that enable the changes are made publicly available.<\/span><\/p>\n<h3>What to do if your company has already been set up<\/h3>\n<p><span style=\"font-weight: 400;\">If your company has already been formed with a residential address as the registered office address and\/or correspondence address, the first thing you should do is update the address in question to a non-residential address.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This will make the residential address harder to locate on the public register, as someone would have to actively look back over previous company filings to locate the old address, rather than it being presented to them as soon as they complete a search on your company.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you don\u2019t have an alternative address to use as the registered office of correspondence address, our Registered Office Address Service and Service Address can be purchased separately. Find out more about these services, including the extra benefits of using a Covent Garden address for your company and people, by clicking on the below links:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/registered-office-address\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">The QCF Registered Office Address Service<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/directors-service-address\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">The QCF Service Address<\/span><\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Next, you should take the necessary steps to remove the residential address from the public register.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At the moment, Companies House allow you to \u2018suppress\u2019 residential address information from individual documents for a fee of \u00a332, if it has previously been used as the correspondence address or for any other reason (except if it was used as the registered office address or SAIL address).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, you can apply to have the address removed from your company\u2019s \u2018Incorporation\u2019 documents, which anyone can view from the Companies House public register.<\/span><\/p>\n<p><a href=\"https:\/\/www.gov.uk\/government\/publications\/apply-to-remove-your-home-address-from-the-public-register-sr01\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Download the necessary form here<\/span><\/a><\/p>\n<h3>New suppression legislation<\/h3>\n<p><span style=\"font-weight: 400;\">Under new measures that have yet to be introduced, you will also be able to \u2018suppress\u2019 a residential address from the public register if has previously been used as a registered office address. The new legislation will also allow you to hide:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Director\u2019s and PSC\u2019s full date of birth (documents registered after 10 October 2015 only have the month and year displayed &#8211; so this isn\u2019t appropriate for newer companies, however, companies formed before 10 October have the full date displayed)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Director occupation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Signatures<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We will update this blog accordingly, as soon as the new measures come into force.<\/span><\/p>\n<h3>Thanks for reading<\/h3>\n<p><span style=\"font-weight: 400;\">When registering a company, some information will inevitably enter the public domain. However, through facilities such as our <\/span><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/registered-office-address\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Registered Office Address Service<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/directors-service-address\/\" data-wpel-link=\"internal\"><span style=\"font-weight: 400;\">Service Address<\/span><\/a><span style=\"font-weight: 400;\">, it is possible to protect your privacy. Follow the advice covered in this article to do this.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Please get in touch if you have any questions and we\u2019ll be happy to help.<\/span><\/p>\n            <div class=\"complete_package__shortcode\">\n                <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/fully-inclusive-package\/\" data-wpel-link=\"internal\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-quality.s3.eu-central-1.amazonaws.com\/assets\/custom\/images\/blog\/qcf-blog_sidebar.png?v=2\"\n                        alt=\"Fully Inclusive Package Special Offer\"\n                        class=\"complete_package__mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-quality.s3.eu-central-1.amazonaws.com\/assets\/custom\/images\/blog\/qcf-blog_banner.png?v=3\"\n                        alt=\"Complete Package Special Offer\"\n                        class=\"complete_package__desktop\">\n                <\/a>\n            <\/div>\n        \n"},"excerpt":{"rendered":"<p>A private company limited by shares boasts several benefits to business owners who choose to use the structure. Limited liability, tax efficiency, and prestige are all regularly cited as the major advantages. However, when it comes to the drawbacks, one of the most commonly mentioned issues is the amount of private information that is published&hellip;<\/p>\n","protected":false},"author":27,"featured_media":11938,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false},"categories":[1231],"tags":[],"class_list":["post-11923","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-company-formation","category-1231","description-off"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.0 (Yoast SEO v24.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Protect Your Privacy When Setting Up a Limited Company<\/title>\n<meta name=\"description\" content=\"About to set up a limited company? Read this blog to find out how to protect your privacy and what information is placed on public record.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/protect-privacy-when-setting-up-limited-company\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to protect your privacy when setting up a limited company\" \/>\n<meta property=\"og:description\" content=\"About to set up a limited company? 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