{"id":11347,"date":"2024-01-21T10:43:07","date_gmt":"2024-01-21T10:43:07","guid":{"rendered":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/?p=11347"},"modified":"2024-04-30T21:19:10","modified_gmt":"2024-04-30T20:19:10","slug":"is-shareholder-information-made-publicly-available","status":"publish","type":"post","link":"https:\/\/www.qualitycompanyformations.co.uk\/blog\/is-shareholder-information-made-publicly-available\/","title":{"rendered":"Is shareholder information made publicly available?"},"content":{"rendered":"            <div class='post-lastupdated'>\n                <strong>Last updated: 30 Apr 2024<\/strong>\n            <\/div>\n        \n<p>As a consequence of being granted limited liability, UK companies have a legal obligation to make certain details publicly available. This includes shareholder information, which every company must record in its register of members and also disclose to Companies House.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>Anyone can view details of certain shareholders on the public register at Companies House. This online search service is free to access and provides information on UK companies and the people who own and control them.<\/p>\n<p>In this post, we outline the shareholder information that is made publicly available and explain the steps required to find these details online. We also discuss ways that you can protect your privacy if you own shares in a limited company.<\/p>\n<h3>What shareholder information is available to the public?<\/h3>\n<p>When a person takes shares in a company, either during or after incorporation, they become a shareholder (aka &#8216;member&#8217;) of that company. Consequently, certain details about the person must be made public.<\/p>\n<p>UK companies are required to send their shareholder information to Companies House in one of two ways:<\/p>\n<ol>\n<li>On the incorporation application &#8211; if a person becomes a shareholder during the company formation process<\/li>\n<li>As part of the annual confirmation statement &#8211; if a person becomes a shareholder after incorporation, or if there are any changes to an existing shareholder&#8217;s registered details<\/li>\n<\/ol>\n            <div class=\"revolut_shortcode\">\n                <a href=\"https:\/\/revolutbusiness.ngih.net\/daV2kQ\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/revolut_mobile.png\"\n                        alt=\"Revolut Business & Affiliates.\"\n                        class=\"revolut_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/revolut_desktop.png\"\n                        alt=\"Revolut Business & Affiliates.\"\n                        class=\"revolut_shortcode-desktop\">\n                <\/a>\n            <\/div>\n            \n<p>The following information must be provided for every person who holds shares in a company:<\/p>\n<ul>\n<li>Full name<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Service address (official correspondence address) &#8211; only required if the person becomes a shareholder of a private company during the company formation process, or if they hold shares in a public company <span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Details of their shareholdings &#8211; class, quantity, currency, and nominal value of shares taken, and the amount that they have paid (or agreed to pay) for those shares<\/li>\n<\/ul>\n<p>All of this information is disclosed on the Companies House register, which anyone can access free of charge online. However, there is no requirement for any person who becomes a shareholder of a private company after its incorporation to provide their service address to Companies House.<\/p>\n<p>                                                    <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/difference-between-shareholders-and-members\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">What\u2019s the difference between shareholders and members<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/register-of-members\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">Register of members &#8211; everything you need to know<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/check-public-company-record\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">How to check the public company record<\/span><\/a>\n                    <\/p>\n<p>Companies must also keep shareholder information in their own register of members. This is one of several statutory registers that every company is required to maintain. It should be made available for public inspection at the <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/registered-office-address\/\" data-wpel-link=\"internal\">registered office address<\/a> or a Single Alternative Inspection Location (<a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/what-is-a-single-alternative-inspection-location-sail-address\/\" data-wpel-link=\"internal\">SAIL address<\/a>).<\/p>\n<p>The register of members must contain the following details of every shareholder:<\/p>\n<ul>\n<li>Full name<\/li>\n<li>Service address (regardless of when they became a shareholder)<\/li>\n<li>Shareholdings<\/li>\n<li>The date the person became a member<\/li>\n<li>The date any person ceased to be a member<\/li>\n<\/ul>\n<p>By law, this register should be kept up to date at all times. Therefore, if any of these details change, the company must update its register of members as soon as possible.<\/p>\n<p>Any changes to shareholder information must also be reported to Companies House on the next annual confirmation statement. The public register will then be updated accordingly.<\/p>\n<h3>If a shareholder is also a person with significant control (PSC)<\/h3>\n<p>Often, shareholders are also people with significant control (PSCs). A PSC is someone who has a certain degree of ownership or control of a company.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>A shareholder is classed as a PSC if they hold:<\/p>\n<ul>\n<li>more than 25% of the shares in the company<\/li>\n<li>more than 25% of the voting rights in the company<\/li>\n<li>the right to appoint or remove the majority of the board of directors<\/li>\n<\/ul>\n<p>Any shareholder who is also a person with significant control must provide the following information for Companies House:<\/p>\n<ul>\n<li>Full name<\/li>\n<li>Date of birth<\/li>\n<li>Nationality and country of residence<\/li>\n<li>Service address (regardless of when they take shares in the company)<\/li>\n<li>Home address (not publicly disclosed)<\/li>\n<li>The date they became a PSC of the company<\/li>\n<li>Their nature of control over the company<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<\/ul>\n<p>Depending on when a person becomes a PSC, their details must be sent to Companies House as part of the incorporation application or on form <a href=\"https:\/\/www.gov.uk\/government\/publications\/give-notice-of-individual-person-with-significant-control-psc01\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">PSC01: Notice of individual person with significant control (PSC)<\/a>.<\/p>\n<p>With the exception of the PSC&#8217;s home address details and the day part of their DOB, all of this information is made publicly available on the Companies House register.<\/p>\n<p>                                                    <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/people-with-significant-control\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">People with significant control (PSCs) &#8211; who are they and what do they do?<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/understanding-confirmation-statement-psc-register\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">Understanding the confirmation statement and PSC register<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/changes-to-uk-company-law\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">Changes to UK company law &#8211; what you need to know<\/span><\/a>\n                    <\/p>\n<p>Additionally, the company itself must record this information in its own PSC register. This register must be kept available for public inspection at the company\u2019s registered office or SAIL address, along with the other statutory company registers.<\/p>\n<p>If there are any changes relating to a company&#8217;s PSCs, the register should be updated as soon as possible. The company must also notify Companies House within 14 days of the change.<\/p>\n<h3>How to find shareholder information online<span class=\"Apple-converted-space\">\u00a0<\/span><\/h3>\n<p>You can find shareholder information (and PSC details) relating to any UK company by searching the Companies House register. This public register is open and available to anyone who wishes to view it.<\/p>\n<p>Whether you are a limited company owner or a member of the public, you can search the register free of charge online by following these steps:<\/p>\n<ol>\n<li>Visit the <a href=\"https:\/\/find-and-update.company-information.service.gov.uk\" target=\"_blank\" rel=\"noopener noreferrer\" data-wpel-link=\"external\">Companies House search service<\/a><\/li>\n<li>Enter the company name, company registration number, or shareholder name in the search bar (searching by company name or number is easier if you have that information)<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Scroll through the search results and select the relevant company name or individual\u2019s name<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Within the company&#8217;s record, select the \u2018Filing history\u2019 tab<\/li>\n<li>Filter by category &#8211; select the \u2018Confirmation statement \/ Annual returns\u2019 box<\/li>\n<li>Select \u2018View PDF\u2019 next to the most recent confirmation statement \u2018with updates\u2019<\/li>\n<li>If it does not contain \u2018Full details of Shareholders\u2019, view each previous confirmation statement with updates until you find one that includes this information.<\/li>\n<li>If there are no confirmation statements with updates, deselect the filter category and scroll to the end of the company\u2019s filing history<\/li>\n<li>Select \u2018View PDF\u2019 next to the Incorporation filing<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>You will be presented with the company\u2019s Certificate of Incorporation, where you will find shareholder information under the heading \u2018Initial Shareholdings\u2019<\/li>\n<\/ol>\n<p>The information shown online <em>should<\/em> be accurate and current. However, there is no guarantee of this. Companies are only required to report changes to shareholder information when they file their <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/confirmation-statement\/\" data-wpel-link=\"internal\">annual confirmation statement<\/a>, though some may choose to send their statement early.<\/p>\n            <div class=\"hubspot_shortcode\">\n                <a href=\"https:\/\/hubspot.sjv.io\/OrKdGZ\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/hubspot_mobile.png\"\n                        alt=\"Get Started With HubSpot's Free Tools.\"\n                        class=\"hubspot_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/hubspot_desktop.png\"\n                        alt=\"Get Started With HubSpot's Free Tools.\"\n                        class=\"hubspot_shortcode-desktop\">\n                <\/a>\n            <\/div>\n        \n<p>That being said, if the company is newly incorporated or has recently filed a confirmation statement, it would be reasonable to assume that the details are correct.<\/p>\n<p>It may be possible to inspect the company\u2019s register of members for the most up-to-date shareholder information, but any such request may only be granted if it is made for a \u2018proper purpose\u2019.<span class=\"Apple-converted-space\"> The company may also charge a fee. <\/span><span class=\"Apple-converted-space\">However, if you are a shareholder of the company, you have the right to inspect the register at any time without charge.<\/span><\/p>\n<h3>How to find PSC information online<\/h3>\n<p>You can also view a company&#8217;s PSC information by following steps 1-3 above, then selecting the \u2018People\u2019 tab and clicking on &#8216;People with significant control&#8217;. The screen will display the details of every PSC in the company.<\/p>\n<p>Depending on the nature of control listed underneath each person&#8217;s name, you should be able to determine which PSCs are shareholders.<\/p>\n<h3>Why do companies have to disclose information to the public?<span class=\"Apple-converted-space\">\u00a0<\/span><\/h3>\n<p>Anyone who becomes a director, company secretary, shareholder, or person with significant control must accept that some of their details will be made available to the public.<\/p>\n<p>Similarly, if you set up a company in the UK, you will be required to publicly disclose certain information about the business itself, including its activities, <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/preparing-annual-accounts-limited-company\/\" data-wpel-link=\"internal\">annual accounts<\/a>, and registered office address.<\/p>\n<p>The reporting and disclosure of such information are essential for maintaining high standards of <a href=\"https:\/\/www.gov.uk\/government\/news\/robust-new-laws-to-fight-corruption-money-laundering-and-fraud\" target=\"_blank\" rel=\"noopener noreferrer\" data-wpel-link=\"external\">corporate transparency<\/a> and behaviour in the UK. These stringent requirements enable investors, lenders, regulators, and members of the public to confirm basic information about companies and carry out due diligence checks.<\/p>\n<p>The UK&#8217;s corporate transparency regime provides people with greater clarity and confidence in the companies they choose to associate with, and it is one of the reasons why the UK<span class=\"Apple-converted-space\"> is deemed an attractive location for global business. <\/span><\/p>\n<p><span class=\"Apple-converted-space\">Publicising this information strengthens the integrity of the Companies House register and helps to tackle fraudulent activity, money laundering, and other types of economic crime in the UK.<\/span><\/p>\n<h3>How to protect your privacy as a company shareholder<\/h3>\n<p>Before forming a limited company or taking on certain roles in an existing company, it\u2019s important to understand what personal information you are required to provide and make available to the public.<\/p>\n<p>Whilst you cannot hide your identity from Companies House, there are steps that you can take to protect your privacy on the public register. The options available depend on your particular circumstances.<\/p>\n<h4>Protecting your home address<\/h4>\n<p>As a shareholder, PSC, director, or company secretary, the service address you provide will appear on the public register, even if you change it or leave the company at some point in the future.\u00a0For this reason, you should avoid using your home address as a service address. Use a non-residential service address instead.<\/p>\n            <div class=\"names_shortcode\">\n                <a href=\"https:\/\/acn.ionos.co.uk\/aff_c?offer_id=3&amp;aff_id=8964&amp;url_id=309\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/242634_Domains_Banner-Cooperation_QCF_325x340_UK.png\"\n                        alt=\"FREE .co.uk Domain Name.\"\n                        class=\"names_shortcode-mobile\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn-brand.s3.eu-west-1.amazonaws.com\/assets\/images\/242634_Domains_Banner-Cooperation_QCF_980x150_UK.png\"\n                        alt=\"FREE .co.uk Domain Name.\"\n                        class=\"names_shortcode-desktop\">\n                <\/a>\n            <\/div>\n        \n<p>Similarly, if you set up a company, your registered office address will also become part of the public record. To protect the privacy of your home, consider using a non-residential address as your registered office.<\/p>\n<p>You can, however, <a href=\"https:\/\/www.gov.uk\/stop-companies-house-from-publishing-your-address\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">ask Companies to remove your home address<\/a> from historical filings where it was used as a service address. At some point in the next couple of years, it will also be possible to <a href=\"https:\/\/companieshouse.blog.gov.uk\/2023\/01\/10\/protecting-your-personal-information-on-the-companies-house-register\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"noopener noreferrer\">suppress residential addresses previously used as a registered office<\/a>.<\/p>\n<p>                                                    <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/what-is-a-service-address-in-a-limited-company\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">What is a service address in a limited company?<\/span><\/a>\n                                                                        <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/can-i-use-my-home-address-as-my-registered-office\/\" class=\"related\" data-wpel-link=\"internal\"><span class=\"related-title\">Can I use my home address as my registered office?<\/span><\/a>\n                                <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/services\/directors-service-address\/\" class=\"related related-buy\" data-wpel-link=\"internal\"><span class=\"related-title related-buy-title\">A Central London Service Address - for only \u00a326 per year.<\/span><\/a>\n        <\/p>\n<p>If you are also a PSC or director, you must provide your usual residential address and full date of birth to Companies House. However, these details will not be included on the public register (only the month and year of your birth will be published). This personal information will only be shared with credit reference agencies and specified public authorities, such as the Police.<\/p>\n<h4>Protecting your personal details<\/h4>\n<p>In exceptional circumstances, you can <a href=\"https:\/\/www.gov.uk\/guidance\/applying-to-protect-your-personal-information-on-the-companies-house-register\" target=\"_blank\" rel=\"noopener noreferrer\" data-wpel-link=\"external\">apply to Companies House to protect your personal details<\/a>\u00a0if your company&#8217;s activities put you (or someone who lives with you) at serious risk of violence or intimidation.<\/p>\n<p>There are two types of protection available. You can apply to:<\/p>\n<ul>\n<li>protect your home address from credit reference agencies &#8211; if you are a PSC or director of the company<\/li>\n<li>protect all of your personal information &#8211; if you are a\u00a0<abbr title=\"people with significant control\">PSC of the company\u00a0<\/abbr><\/li>\n<\/ul>\n<p>You can make a combined application for both if you are a person with significant control. This means that none of the personal information you provide to Companies House as a <abbr title=\"people with significant control\">PSC<\/abbr> will be shown on the public register or shared with credit reference agencies.<\/p>\n<h3><span class=\"Apple-converted-space\">Thanks for reading <\/span><\/h3>\n<p>Transparency is the price of limited liability. It is a fundamental component of good corporate governance, ensuring that key information about UK companies is freely available to the public. This includes their shareholder information, financial accounts, and business activities.<\/p>\n<p>As we discussed, you can access all of this information free of charge by searching the Companies House register online. Companies must also record details of their shareholders in their own statutory register of members. You can request to inspect this register whether you are a shareholder of the company or a member of the public.<\/p>\n<p>If you are planning to <a href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/set-up-limited-company-4-steps\/\" data-wpel-link=\"internal\">set up a company<\/a> or take shares in an existing firm, you can protect your privacy to a certain extent by using a non-residential address as your registered office and service address. This is strongly advised and will prevent your home address from becoming part of the public record.<\/p>\n<p>If you have any questions about this post, please leave a comment below. Our company formation team is also on hand if you would like to find out more about our London Service Address or Registered Office Address Service.<\/p>\n            <div style=\"display: none\"><\/div>\n        \n"},"excerpt":{"rendered":"<p>As a consequence of being granted limited liability, UK companies have a legal obligation to make certain details publicly available. This includes shareholder information, which every company must record in its register of members and also disclose to Companies House.\u00a0 Anyone can view details of certain shareholders on the public register at Companies House. This&hellip;<\/p>\n","protected":false},"author":27,"featured_media":11374,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false},"categories":[141],"tags":[],"class_list":["post-11347","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-shares-shareholders","category-141","description-off"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v24.2) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Is Shareholder Information Made Publicly Available? | QCF<\/title>\n<meta name=\"description\" content=\"Find out what shareholder information is made publicly available, where to find it, and how to protect your privacy as a company shareholder.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/is-shareholder-information-made-publicly-available\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Is shareholder information made publicly available?\" \/>\n<meta property=\"og:description\" content=\"Find out what shareholder information is made publicly available, where to find it, and how to protect your privacy as a company shareholder.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.qualitycompanyformations.co.uk\/blog\/is-shareholder-information-made-publicly-available\/\" \/>\n<meta property=\"og:site_name\" content=\"Quality Formations Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-01-21T10:43:07+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-04-30T20:19:10+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.qualityformationsblog.co.uk\/wp-content\/uploads\/2024\/01\/Shutterstock_116345242.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1500\" \/>\n\t<meta property=\"og:image:height\" content=\"750\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"James Dobran\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"James Dobran\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Is Shareholder Information Made Publicly Available? 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